Understanding what information will be stored in Te Rito and how it will be used is vital to the consent process

Parents or guardians must be notified about how Te Rito manages information before any personal information relating to their tamaiti or child is recorded and stored in Te Rito. This is in the spirit of enabling educationally powerful connections.  

Parents or guardians can choose not to give consent or change their consent at any time.  

Open dialogue between educators, ākonga, learners and their whānau or family about the information being collected in Te Rito and the sLSR and the ways that information will be used is important. It helps to create trust and means that whānau, family, parents or legal guardians will be more comfortable because they know what is in the records of their tamariki or children, why it has been collected and how it will be used.


Teacher and parent reading dual language book to young student

Collecting information

As authorised under the Education Act or other legislation, you do not need consent to use Te Rito to support ākonga and learners with their education, but it is good practice to let ākonga, learners, their whānau and families know what information you will be collecting about them and how you are going to use it. 

Sharing information

Sharing any personal information you have collected requires consent. For example, if parents, guardians, ākonga or learners do not give consent for learning support information to be shared, no data about their tamaiti or child will appear - apart from demographic information which will be pulled from the kura or school’s SMS. 

There are also separate consents required for sharing personal learning support information across a learning support cluster, using the cluster register.  

When to get additional consent

Consent only applies for the purpose the information was collected. Consent must be refreshed if any change is made to the purpose or type of information being gathered, shared, or used. Other changes may also prompt a refresh, e.g. if an ākonga or learner comes of age where they have the right to determine their own position

Consent should also be revisited as ākonga and learners move through their education journey, for example when tamariki and children move from early learning service to kura or school. The ākonga or learner, or their parent or guardian, may want to consider changes to their situation, including decisions about who has access to their information and what information should be shared.