Checklists for principals, boards, teachers and kaimahi
Our Getting Started kete is to help principals, school boards, teachers and kaimahi get set up and ready to start using Te Rito in their kura or school.
To keep it simple, we’ve summarised some of the key considerations into checklists for the early stages of getting set up.
School Boards checklist
To get started, School Boards should consider:
- How information about your school’s use of Te Rito will be shared with staff, students and their parents and whānau
- Talking to other schools in your community about their use of Te Rito and how you might collaborate
- Working through each of the checks in the below managing privacy checklist
Principals checklist
To get started, principals should:
- Connect your SMS to Te Rito
This means your school’s data will be immediately available when you first log in.
Register at Connect my SMS to Te Rito
Once you've connected, follow the set-up instructions you will have received in the email confirming your SMS connection:
- Ensure staff details are entered correctly in your SMS (first names, last names and email addresses must be in your SMS for them to appear in Te Rito)
- Understand each of Te Rito’s roles and assign them in ESL to those in your team who will be using Te Rito
- See the Knowledge Base for help with Activating your Te Rito account
- Work through each of the checks in the below Managing Privacy checklist
Managing privacy checklist
To get started, principals should:
- Make sure your school’s privacy policy is up-to-date and everyone understands it
- Know who your school’s Privacy Officer is and what their responsibilities are
- Make sure roles and responsibilities for managing personal information are clear, and everyone knows how to identify a privacy breach
- Consider completing a Privacy Impact Assessment for your school – and get familiar with Te Rito’s one, its Privacy Statement and Terms of Use
- Let parents and whānau know Te Rito will be used in your school (and that Te Rito’s Data Kaitiakitanga Group oversees use of its information)
- Encourage those who use Te Rito to complete the Office of the Privacy Commissioner’s learning module Privacy ABC for Schools
Self-help articles for once you're up and running
The Knowledge Base is where you'll find technical information, how-to guides and step-by-step instructions for users with commonly asked questions about Te Rito.
- Visit the Te Rito Knowledge Base
Other useful resources
There's lots of good guidance out there and we've listed some of them below for you to explore as you get set up and ready to start using Te Rito.
Guidance to help you with managing information
- Managing and protecting personal information / Legal and privacy – Ministry of Education
- Information, Privacy & Copyright – Te Whakarōputanga (formerly the NZ School Boards Association)
- Online safety tools and resources for schools and kura / Self-service kete – Netsafe
- Check your online security with the cyber assistant tool / Cyber assistant tool – Ministry of Education
- Choosing safer technologies for schools and kura / Safer Technologies for Schools (ST4S) – Ministry of Education
- Preparing and supporting new principals / A guide for aspiring and new principals – Education Review Office
Guidance to help you with managing privacy
- Privacy Act 2020 – New Zealand Legislation
- Privacy responsibilities under the Privacy Act – Office of the Privacy Commissioner
- Privacy ABC for Schools – Office of the Privacy Commissioner
- Overview of schools’ privacy rights and responsibilities
- Applying the Privacy Act in practice
- Privacy Breach reporting – Office of the Privacy Commissioner
- How to reduce the risk of privacy breaches
- How to manage privacy breaches
- How to notify the Privacy Commissioner of serious privacy breaches
- Privacy statement generator – Office of the Privacy Commissioner